Microsoft Outlook Keyboard Shortcuts

Cheat sheet guide

Microsoft Outlook shortcuts worth learning first

This page collects 138 searchable Microsoft Outlook keyboard shortcuts across 4 categories. Start with the shortcuts for Mail Navigation, View Switching, Calendar, Formatting, then print the cheat sheet once the important ones are worth keeping nearby.

New emailCtrlN
Go to MailCtrl1
New appointmentCtrlN
BoldCtrlB
ReplyCtrlR
Reply allCtrlShiftR

Mail Navigation

62 shortcuts

New email

CtrlN

Ctrl+N · Cmd+N

CtrlR

Ctrl+R · Cmd+R

Reply all

CtrlShiftR

Ctrl+Shift+R · Cmd+Shift+R

Forward

CtrlF

Ctrl+F · Cmd+J

Send

CtrlEnter

Ctrl+Enter · Cmd+Enter

Save draft

CtrlS

Ctrl+S · Cmd+S

Delete email

CtrlD

Ctrl+D · Cmd+Delete

Mark as read

CtrlQ

Ctrl+Q · Cmd+T

Mark as unread

CtrlU

Ctrl+U · Cmd+Shift+T

Find / search

CtrlE

Ctrl+E · Cmd+E

CtrlP

Ctrl+P · Cmd+P

Check spelling

F7

F7 · Cmd+;

Classic Outlook: Open the Address Book

CtrlShiftB

Ctrl+Shift+B

Classic Outlook: Switch to the next open message

Ctrl.

Ctrl+.

Classic Outlook: Switch to the previous open message

Ctrl,

Ctrl+,

Classic Outlook: Cycle through message-header fields

CtrlTab

Ctrl+Tab

Classic Outlook: Open the Go to Folder dialog

CtrlY

Ctrl+Y

Classic Outlook: Clear the current search results

Esc

Esc

Classic Outlook: Search all items of the current module

CtrlAltA

Ctrl+Alt+A

Classic Outlook: Open Advanced Find

CtrlShiftF

Ctrl+Shift+F

Classic Outlook: Create a Search Folder

CtrlShiftP

Ctrl+Shift+P

Classic Outlook: Find text inside an open item

F4

Classic Outlook: Open Find and Replace inside an item

CtrlH

Ctrl+H

Classic Outlook: Limit the search to the current folder

CtrlAltK

Ctrl+Alt+K

Classic Outlook: Include subfolders in the search

CtrlAltZ

Ctrl+Alt+Z

Classic Outlook: Open the Outbox

CtrlShiftO

Ctrl+Shift+O

Classic Outlook: Resolve recipient names in a message

CtrlK

Ctrl+K

Classic Outlook: Reply by creating a meeting request

CtrlAltR

Ctrl+Alt+R

Classic Outlook: Mark a message as not junk

CtrlAltJ

Ctrl+Alt+J

Classic Outlook: Open blocked external content in a message

CtrlShiftI

Ctrl+Shift+I

Classic Outlook: Open a received message in its own window

CtrlO

Ctrl+O

Classic Outlook: Delete and ignore a conversation

CtrlShiftD

Ctrl+Shift+D

Classic Outlook: Open follow-up flag settings

CtrlShiftG

Ctrl+Shift+G

Classic Outlook: Open the MailTip while composing

CtrlAltP

Ctrl+Alt+P

Classic Outlook: Find the next matching item

ShiftF4

Shift+F4

Classic Outlook: Forward a message as an attachment

CtrlAltF

Ctrl+Alt+F

Classic Outlook: Open the selected item's properties

AltEnter

Alt+Enter

Classic Outlook: Mark an item for download

CtrlAltM

Ctrl+Alt+M

Classic Outlook: Save an item under another name

F12

F12

Classic Outlook: Folder pane: expand the selected folder

→

Classic Outlook: Folder pane: collapse the selected folder

←

Classic Outlook: Folder pane: rename the selected folder

F2

Classic Outlook: Message list: move to the bottom of the screen

PageDown

PageDown

Classic Outlook: Message list: move to the top of the screen

PageUp

PageUp

Classic Outlook: Message list: toggle the active item's selection

CtrlSpace

Ctrl+Space

Classic Outlook: Move a message to another folder

CtrlShiftV

Ctrl+Shift+V

Classic Outlook: Copy a message to another folder

CtrlShiftY

Ctrl+Shift+Y

Classic Outlook: Configure Send/Receive groups

CtrlAltS

Ctrl+Alt+S

Classic Outlook: Send and receive only the current folder

ShiftF9

Shift+F9

Create a new mail folder

—

Shift+Cmd+N

Send all messages waiting in the Outbox

—

Shift+Cmd+K

Mark a message as junk

—

Cmd+Shift+J

Mark every message in the folder as read

—

Opt+Cmd+T

Archive the selected message

—

Ctrl+E

Follow up: due today

—

Ctrl+1

Follow up: due tomorrow

—

Ctrl+2

Follow up: due this week

—

Ctrl+3

Follow up: due next week

—

Ctrl+4

Follow up: no due date

—

Ctrl+5

Follow up: choose a custom due date

—

Ctrl+6

Follow up: add a reminder

—

Ctrl+=

Mark the selected item complete

—

Ctrl+0

View Switching

23 shortcuts

Go to Mail

Ctrl1

Ctrl+1 · Cmd+1

Go to Calendar

Ctrl2

Ctrl+2 · Cmd+2

Go to Contacts / People

Ctrl3

Ctrl+3 · Cmd+3

Go to Tasks

Ctrl4

Ctrl+4 · Cmd+4

Go to Notes

Ctrl5

Ctrl+5

Open Inbox

CtrlShiftI

Ctrl+Shift+I

Send / Receive all folders

F9

F9 · Cmd+K

Open Settings

Ctrl,

Ctrl+, · Cmd+,

Classic Outlook: Return to the previous view

AltB

Alt+B

Classic Outlook: Go forward to the next view

Alt→

Alt+→

Minimize the Outlook window

—

Cmd+M

Toggle the reading pane on the right

—

Cmd+\

Toggle the reading pane below

—

Shift+Cmd+\

Hide the Outlook application

—

Cmd+H

Quit the Outlook application

—

Cmd+Q

Cycle to the next Outlook window

—

Cmd+`

Cycle to the previous Outlook window

—

Shift+Cmd+`

Mail: focus the previous pane

—

Shift+Ctrl+[

Mail: focus the next pane

—

Shift+Ctrl+]

Reduce message text display size

—

Cmd+-

Increase message text display size

—

Cmd++

Calendar

29 shortcuts

New appointment

CtrlN

Ctrl+N · Cmd+N

New meeting request

CtrlShiftQ

Ctrl+Shift+Q · Cmd+Shift+Q

Day view

CtrlAlt1

Ctrl+Alt+1 · Cmd+1

Work week view

CtrlAlt2

Ctrl+Alt+2 · Cmd+2

Week view

CtrlAlt3

Ctrl+Alt+3 · Cmd+3

Month view

CtrlAlt4

Ctrl+Alt+4 · Cmd+4

Today

CtrlT

Ctrl+T · Cmd+T

Go to date

CtrlG

Ctrl+G · Cmd+G

Classic Outlook: Calendar: move to the next day

Ctrl→

Ctrl+→

Classic Outlook: Calendar: move to the next week

Alt↓

Alt+↓

Classic Outlook: Calendar: move to the next month

AltPageDown

Alt+PageDown

Classic Outlook: Calendar: move to the previous day

Ctrl←

Ctrl+←

Classic Outlook: Calendar: move to the previous week

Alt↑

Alt+↑

Classic Outlook: Calendar: move to the previous month

AltPageUp

Alt+PageUp

Classic Outlook: Calendar: move to the start of the week

AltHome

Alt+Home

Classic Outlook: Calendar: move to the end of the week

AltEnd

Alt+End

Classic Outlook: Calendar: select the previous appointment

Ctrl,

Ctrl+,

Classic Outlook: Calendar: select the next appointment

Ctrl.

Ctrl+.

Classic Outlook: Open appointment: edit its recurrence

CtrlG

Ctrl+G

Classic Outlook: Reminder: open its appointment

AltO

Alt+O

Classic Outlook: Reminder: snooze the reminder

AltS

Alt+S

Classic Outlook: Reminder: dismiss the reminder

AltD

Alt+D

Classic Outlook: Meeting window: open Scheduling Assistant

AltX

Alt+X

Classic Outlook: Day view: select the start of working hours

Home

Home

Classic Outlook: Day view: select the end of working hours

End

End

Classic Outlook: Day view: select the previous time block

↑

Classic Outlook: Day view: select the next time block

↓

Calendar: move to the previous displayed period

—

Cmd+Opt+←

Calendar: move to the next displayed period

—

Cmd+Opt+→

Formatting

24 shortcuts

Bold

CtrlB

Ctrl+B · Cmd+B

Italic

CtrlI

Ctrl+I · Cmd+I

Underline

CtrlU

Ctrl+U · Cmd+U

Increase font size

Ctrl]

Ctrl+] · Cmd+]

Decrease font size

Ctrl[

Ctrl+[ · Cmd+[

Insert hyperlink

CtrlK

Ctrl+K · Cmd+K

Clear formatting

CtrlSpace

Ctrl+Space

Insert bullet list

CtrlShiftL

Ctrl+Shift+L · Cmd+Shift+L

Classic Outlook: Open font settings while composing

CtrlShiftP

Ctrl+Shift+P

Classic Outlook: Cycle capitalization while composing

ShiftF3

Shift+F3

Classic Outlook: Cut the selected text

CtrlX

Ctrl+X

Classic Outlook: Copy the selected text

CtrlC

Ctrl+C

Classic Outlook: Paste the copied text

CtrlV

Ctrl+V

Classic Outlook: Justify a paragraph while composing

CtrlShiftJ

Ctrl+Shift+J

Classic Outlook: Left-align a paragraph while composing

CtrlL

Ctrl+L

Classic Outlook: Right-align a paragraph while composing

CtrlR

Ctrl+R

Classic Outlook: Clear paragraph formatting while composing

CtrlQ

Ctrl+Q

Insert an emoji while composing

—

Ctrl+Cmd+Space

Paste text using the destination's style

—

Shift+Opt+Cmd+V

Toggle strikethrough while composing

—

Shift+Cmd+X

Message text: move to the start of the line

—

Cmd+←

Message text: move to the end of the line

—

Cmd+→

Move to the start of the message body

—

Cmd+↑

Move to the end of the message body

—

Cmd+↓

Documentation check for this addition

102 additional actions were checked against the official documentation on 2026-11-03. Existing actions were retained. These are documentary checks, not tests in installed applications. A dash means this batch does not provide a verified binding for that system. Context such as PDF viewer, text field or address bar is part of the action.

Microsoft Outlook · Microsoft Outlook